BGL Recruitment Privacy Notice
RECRUITMENT PRIVACY NOTICE
2. WHAT PERSONAL INFORMATION DO WE COLLECT
2.1 "Personal Information" refers to information which does or is capable of identifying you as an individual. The types of Personal Information that we process may be tailored to the role we are recruiting for and your circumstances. However, the following is an overview of the types of prospective staff Personal Information which we process: 2.1.1 your name; 2.1.2 personal contact details (including telephone number and postal address); 2.1.3 age/date of birth; 2.1.4 sex/gender; 2.1.5 employment history; 2.1.6 emergency contacts and details of any dependents; 2.1.7 referee details; 2.1.8 immigration status (to determine if a work permit is required); 2.1.9 nationality; 2.1.10 driving licence and/or passport or other identification card; 2.1.11 national insurance number; 2.1.12 diversity information, which includes racial or ethnic origin, gender identity, sexual orientation and disability information (where appropriate, for equal opportunity monitoring in accordance with legislation); 2.1.13 details of criminal convictions (if required for particular roles and in accordance with legislation); and 2.1.14 additional information that you choose to tell us or that your referees may provide about you. 2.2 We also process Personal Information of people whose data we receive during the recruitment process such as referees and emergency contacts. We usually only require basic contact information referees (such as name, email address and telephone number) which we will use to confirm information about prospective staff. 2.3 We collect Personal Information of prospective staff either directly or through other sources, such as our recruitment service providers or referees. Where Personal Information is provided to us by our recruitment service providers or other third party source, such sources will be the controllers of your data in their own right. This means they will make their own decisions about how your data is processed, and you should refer to their own privacy notices and policies in respect of how they use your Personal Information.
3. HOW WILL WE USE ANY PERSONAL INFORMATION THAT WE COLLECT?
3.1 The following is an overview of BGL’s recruitment purposes for processing your Personal Information. 3.2 All processing of Personal Information which we undertake is justified by a "condition" for processing. In addition, processing of sensitive Personal Information is always justified by a secondary condition. In the majority of cases, processing will be justified on the basis that: 3.2.1 you have consented to the processing; 3.2.2 the processing is necessary to perform a contract or to take steps to enter into a contract; 3.2.3 the processing is necessary for us to comply with a relevant legal obligation; or 3.2.4 the processing is in our legitimate commercial interests, subject to your interests and fundamental rights. 3.3 The recruitment purposes for which we process your Personal Information are: 3.3.1 storing your details in our database, so that we can contact you; 3.3.2 reviewing information about you in respect of a vacancy; 3.3.3 carrying out and completing our recruitment process, including steps necessary to conclude a contract with you; 3.3.4 fulfilling obligations arising from contracts between BGL and third parties in respect of your recruitment; 3.3.5 complying with our legal obligations (for example, in relation to the detection of crime or facilitating payment of tax); 3.3.6 verifying details you have provided using third party resources (for example, psychometric evaluations or skills tests), or to request information such as references, qualifications and criminal convictions (where we require such information in respect of certain roles and in accordance with local laws); and 3.3.7 if you are a referee, contacting you to obtain a reference. Your personal data may be processed either electronically or in hard copy form.
4. DISCLOSURE OF YOUR PERSONAL INFORMATION
4.1 Access to your Personal Information is limited to those employees, agents and contractors of BGL who need access to it in order to carry out our recruitment process, to communicate with you, and to carry out legal or regulatory obligations. 4.2 We may share your Personal Information with: 4.2.1 third parties with information related to your reference or application (for example, current or past suppliers and educational institutions); and 4.2.2 third parties who provide services such as reference, qualification and criminal checks (where such checks are appropriate and in accordance with applicable law). 4.3 We may also employ the services of third party service providers to help us in certain areas, such as IT and technical support. Where third party service providers receive your information, we will remain responsible for the use of your Personal Information. We take appropriate steps to ensure that such third parties treat your Personal Information with the same consideration that we do. 4.4 We may from time to time be required to disclose your Personal Information to law enforcement bodies, regulators, tax authorities, agencies or third parties under a legal requirement or court order. We act responsibly and take account of your interests when responding to any such requests.
6. RETENTION OF YOUR PERSONAL INFORMATION
6.1 We apply a general rule of keeping your Personal Information for as long as required to fulfil the purposes for which it was collected. However, in some circumstances we may retain Personal Information for longer periods of time, for instance where we are required to do so in accordance with legal, tax or accounting obligations. 6.2 In most circumstances, if you are an external candidate and are unsuccessful in your application for a role, we will dispose of your Personal Information six (6) months after the recruitment process ends. Where you agree, we may retain your CV to suggest future roles you may be suited to. 6.3 We maintain a retention procedure which we apply to records in our care. In all cases, where your information is no longer required, we will ensure it is disposed of in a secure manner and, where required by applicable law, we will notify you when such information has been disposed of.
7. PROTECTION OF YOUR PERSONAL INFORMATION
7.1 We will hold your Personal Information securely whilst it is under our control, including where it is processed by third party service providers on our behalf. We train our employees in respect of their obligations under data protection laws, and we ensure that only relevant BGL employees, contractors and agents have access to your Personal Information. 7.2 We take security of our physical premises, our servers and our websites seriously and we will take all appropriate technical measures using recognised security procedures and tools in accordance with good industry practice to protect your Personal Information across all of our platforms. 7.3 Whilst we use all reasonable endeavours to protect your security in the manner described above, we consider that it is only appropriate to advise you that data transmission over the Internet and the World Wide Web cannot always be guaranteed as 100% secure, and therefore you use our website and send us communications over the internet at your own risk.
8. YOUR RIGHTS
8.1 Subject to applicable law, you may have some or all of the following rights in respect of your Personal Information: 8.1.1 to obtain a copy of your Personal Information together with information about how and on what basis that Personal Information is processed; 8.1.2 to rectify inaccurate Personal Information (including the right to have incomplete Personal Information completed); 8.1.3 to erase your Personal Information; 8.1.4 to restrict processing of your Personal Information where: 18.104.22.168 the accuracy of the Personal Information is contested; 22.214.171.124 the processing is unlawful but you object to the erasure of the Personal Information; 126.96.36.199 we no longer require the Personal Information, but it is still required for the establishment, exercise or defense of a legal claim 8.1.5 to challenge processing which we have justified on the basis of a legitimate interest (as opposed to your consent, or to perform a contract with you); 8.1.6 to prevent us from sending you direct marketing; 8.1.7 to withdraw your consent to our processing of your Personal Information (where that processing is based on your consent); 8.1.8 to object to decisions which are based solely on automated processing or profiling; 8.1.9 In addition to the above, you have the right to lodge a complaint with the Information Commissioner’s Office. 8.2 If you wish to investigate the exercising of any of these rights, please contact us using the details set out below.
9. CHANGES TO THIS PRIVACY NOTICE
9.1 Any changes we make to this Privacy Notice will be detailed on this page in order to ensure that you are fully aware of what Personal Information is collected, how it is used and under what circumstances it will be disclosed.
10. INFORMATION ABOUT THE DATA CONTROLLER AND CONTACT DETAILS
10.1 In relation to this website, your data controller will be The Burhill Group Limited. If you have any complaints or queries relating to the processing of your Personal Information or wish to exercise any rights in respect of your Personal Information, please contact us by email at firstname.lastname@example.org or the DPO email@example.com